+ SOP

Procedure to formulate the NSS-YRC-RC unit in SMVITM:

Rules, regulations and policies shall be formulated by the highest authority of the institution (The Management of the institution) and shall be put up to the Governing Council Members. Suggestions shall be incorporated by amending them.
A suitable person (who must be faculty of SMVITM) shall be selected, who must in turn drive the NSS-YRC-RC Unit ably in the right direction by abiding to the objectives and also to the management of the institution.
Head of all departments shall select a suitable faculty from each department who must assist the overall coordinator of NSS-YRC-RC and also to handle the departmental level assignments if any.

Formulation of the student chapter of NSS and YRC office bearers

With the approval of the Principal and heads of all the departments the institutional coordinator for NSS shall form a student office bearer’s team who shall be competent enough to carry out the agenda of NSS for the academic year and along with that abide by the objectives and active involvement and participate in all the activities throughout the calendar year.

Formulation of the student chapter of RC office bearers

With the approval of the Principal and heads of all the departments the institutional coordinator for Rotaract Club shall form a student office bearer’s team who shall be competent enough to carry out the agenda of Rotaract Club for the academic year and along with that abide by the objectives and active involvement and participate in all the activities throughout the calendar year.

Selection of the president for NSS of the institutional student chapter

NSS coordinator with consent from the head of all departments must select suitable candidate as the president for NSS student chapter who is competent enough to lead the team office bearers and student volunteers.

Selection of the president for Rotaract Club of the institutional student chapter

NSS coordinator with consent from the head of all departments must select suitable candidate as the president for NSS student chapter who is competent enough to lead the team office bearers and student volunteers.

Accumulation of student volunteers for NSS-YRC-RC

Overall coordinator along with the departmental coordinators shall be responsible to spread the spirit and message of NSS and gather large number of student volunteers for team NSS-YRC-RC.
A nominal registration fee of Rs. 100 shall be collected from each member which shall be later used for all the related activities.

Formulation of the academic calendar (Blue Print) of activities of NSS-YRC-RC

The institutional coordinator with the assistance of the departmental coordinator shall formulate the blue print of all the activities (with social impact) for the academic year and an efficient action plan shall be Planned in-order to execute the said activities.

Conduction of NSS-YRC-RC meetings

At least one meeting in a semester will be conducted with involvement of Overall Coordinator, Departmental Coordinator and all office bearers of the committee. Minutes of meeting will be prepared for the same.

Conduction of NSS-YRC-RC activities

Informal meetings shall be conducted before execution of any event.
With Consent of Principal and HODs of all departments the final plan shall be approved.
Event shall be conducted with identified and reputed resource persons from outside if any.
NSS Camps shall be conducted once in every year.
An event file along with the report and photographs shall be submitted to the authority after the completion of every event.

Attendance list of students attending programs:

Office bearers are given the task of preparing list of students who attended the activity/Program under NSS-YRC-RC.
List of students who attended the program will be prepared by the office bearers and same will be forwarded to the Overall coordinator.
Overall coordinator will merge all that information and will prepare single list which indicates all attendees and will attest the same.
Particular attendance list will be send to all department HOD’s for further requirements.

Representing annual VTU Programme Officer’s meeting:

Institutional coordinator for NSS shall be the representative of annual meeting of VTU POs which is mostly held in Bengaluru. The developments, grievances of POs shall be discussed in the annual meeting.
Decisions taken in the meeting shall be implemented in the institution with suitable fine tuning.
General Plan of Action for conduction and execution of any event:
Planning all the events for the academic year in consent with the IQAC
Conduction of regular meetings and assigning roles and responsibilities to the committee members.
Selecting the resource person for the respective events.
Inviting them as per the protocol.
Looking after the arrangements
Conduction and execution of the events
Conducting concluding meeting an d reviving the event
Submission of the reports to the IQAC
Plan for the next event.

Conduction of Camps: